Workplace flu vaccination for media companies

A timetable that starts with your output

A newsroom’s publishing schedule differs from an agency’s client calendar or a broadcaster’s live rundown. Tell us your fixed deadlines, staff attendance and release windows. We use that to build a clinic plan that releases people in small groups, so no desk is left uncovered.

How can we include early, late and live teams?

Map the workforce by shift before choosing a date. A handover session or separately agreed windows may be more accessible than a standard office lunchtime. Confirm staffing and the complete quote for any split or out-of-hours arrangements.

What about hybrid creatives and people working on assignment?

Choose a date using real attendance patterns, and give colleagues advance notice. If some cannot attend, decide on a separate employer-funded route and explain it clearly. HYL provides workplace clinics; it does not sell a flu-voucher scheme.

Can you work within a secure broadcast or editorial site?

Send visitor-clearance deadlines, escort requirements and the permitted route to the clinic room. Choose a private room away from live studios and recording areas. Clinical screening must not be audible to colleagues or captured by workplace recording equipment.

How do we avoid collecting medical details in our sign-up system?

Use the sign-up list for names or identifiers, slots and contact information only. HYL brings paper screening and consent forms for completion directly with the pharmacy team. Medical questions and reasons for declining should not be posted in a shared editorial or team channel.

Pricing and reporting

Flu clinics are quoted for your arrangements and invoiced only for vaccinations administered. The clinic fee covers pharmacist attendance, travel to your workplace, clinic setup and temperature-controlled vaccine transport. Beyond 100 miles of central London, we run full-day clinics only, whatever your team size, and travel or overnight costs may be added to your quote. HYL provides aggregate uptake reporting within 48 hours; individual clinical records remain with the pharmacy.

Read the media-team planning article, explore options for remote colleagues or send your site and shift details for a quote.